Article 1: Name/Purpose
The Union-Endicott (UE) Sideliners Soccer Booster Club, hereafter referred to as Sideliners, is a nonprofit organization, created to support the athletes and coaches of all UE soccer teams. This support shall include (but not limited to):
Providing awards to high school seniors who meet the stated requirements.
Coordinating boys’ and girls’ Senior Night.
Maintaining a player assistance fund to help defray costs for needy players.
Organizing an annual end of season banquet.
Article 2: Membership
The Sideliners membership is open to players and families of the UE soccer teams. The purpose of the fee is to offset excessive club fundraising.
The membership fee is determined by a simple majority vote at a booster club meeting at the beginning of the soccer season.
Article 3: Officers
The following elected officers will comprise of the Executive Board:
President—the president shall preside over all booster club and board meetings and shall also set the agenda for each booster club meeting. The president shall not vote on motions made at the meetings, except in the event of a tie. The president shall be one of two signatories on the Sideliners bank accounts.
Co-President—the co-president shall have the same role as president. The co-president shall be one of three signatories on the Sideliners bank accounts.
Vice President—the vice president shall preside over booster club and board meetings, in the absence of the president. The vice president can vote on all motions.
Secretary—the secretary shall attend all meetings, take notes, and create and distribute the minutes of the meeting. The secretary shall maintain a distribution list of soccer players and families, to which the minutes will be sent. The secretary shall also notify the distribution list of the date, time, and location of all booster club meetings, as well as the meeting agenda. The secretary can vote on all motions.
Treasurer—the treasurer shall be responsible for the club finances. The treasurer shall sign checks for authorized expenses, balance the club’s checkbook, develop a draft budget, and provide a status of budget to actuals at all booster club or board meetings. The treasurer can vote on all motions.
Officers are expected to attend all executive board meetings and booster club meetings. If an officer misses two consecutive executive board meetings, it will be assumed that he/she has resigned the position. The other officers, however, do not have to accept this resignation.
Article 4: Election of Officers
Officers are elected on an annual basis at the last booster meeting of the season. In the event of a vacancy of the president’s position, the vice president shall serve out the term as president. In the event of a vacancy of the other officers’ positions, the remaining officers shall select a person to fulfill the duties for the remainder of the term.
Article 5: Volunteer Positions
Non-elected volunteer positions will include (but not limited to):
Fundraising Coordinator—the fundraising coordinator shall research and suggest fundraising opportunities to the club and work with the volunteer coordinator to organize those approved by the club.
Volunteer Coordinator—the volunteer coordinator shall oversee and find volunteers for positions as needed.
Banquet Coordinator—the banquet coordinator shall find a location for the banquet, set a date and time, determine the menu, contact local merchants for donations, and perform other duties to set up the banquet.
Team Parent—the team parent, a parent from each team, will provide communication between the club and the parents and players. This parent shall also collect money for memberships, fundraisers, and banquet charges. This parent shall attend monthly booster club meetings.
Article 6: Meetings and Operating Year
The operating year for Sideliners shall run from January to December.
Sideliners shall hold a minimum of one booster club meeting a month during the off season and two booster club meetings a month during the soccer season (August through November).
Booster club meetings are open to all members. For planning purposes, executive board meetings are only for the officers.
All members in attendance at a booster club meeting shall have a vote on any motions presented to the club, and a simple majority of those in attendance shall approve these motions. The president shall be the tiebreaker on any vote that results in a tie.
The treasurer shall present a draft budget. This budget, or an amended budget after discussion in the meeting, shall be voted on by members in attendance.
Article 7: Senior Award Scholarships
Any player who meets the requirements stated below shall be presented a monetary award. The amount of the award shall be the same for each recipient in a given year and shall be voted on annually at a booster club meeting. It shall be based on the projected budget of the club for the year, but shall not exceed $200 per recipient. The requirements for receiving the award are:
The player plans to attend a college, an accredited trade school, or enlist in the armed forces upon high school graduation.
The player must complete the award application within the time parameters established by the UE Guidance Office.
Article 8: Coach Richard Matarese Award Scholarship
A monetary award of $250 is given to one player who exemplifies leadership and sportsmanship on and off the soccer field. The award will rotate between a girl and a boy every year. The award will be selected by Coach Matarese and/or by current Varsity coaches. To be eligible for the award, the players must complete the award application and meet the criteria established by the UE Guidance Office.
Article 9: Compliance with UE School District Policy
Sideliners shall adhere to all policies established by the UE School District Board of Education as they relate to booster clubs. These include:
Maintaining financial records and making them available to the District Board upon request.
Maintaining bylaws and making them available to the District Board upon request.
Maintaining procedures to monitor financial transactions in bank accounts.
Seeking approval from the Superintendent or designee for fundraising activities on school property.
Notifying the District Board in writing of the intent each year to continue the booster club.
Not interfering with decisions made student groups, teachers, coaches, or administrators.
Contributing money to district programs.
The school policy shall be referenced for specific details, changes, or additions to the above.
Article 10: Amendments to the Bylaws
Anyone wishing to amend the bylaws must send their suggested changes to the Secretary, who will then distribute them to the club membership at least a week before the next meeting. The amendment must be ratified by a simple majority of members in attendance at the meeting.
Bylaws for Union-Endicott Sideliners Soccer Booster Club